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Executive Assistant to the Managing Director

Assistant Executive Assistant

Reporting to: Managing Director
Working Hours: Monday-Friday 9am-3pm (Flexi-time available) 
Location: Hackthorpe, Penrith
Salary: Negotiable
Status: Open to applicants 

As a fast growing company, we are seeking our very own Fairy Godmother (or Godfather) for our Managing Director. In the disguise of an Executive Assistant, you will be the MD’s right hand in supporting her with all the day-to-day tasks involved in leading a rapidly growing company. You will be able to keep all the plates spinning and be happy to undertake whatever is thrown your way. Extremely proactive with the ability to quickly problem solve and prioritise tasks, you'll be a go-getter who thrives off making someone's life easier. You will be tech-savvy and able to jump into collaboration tools such as Evernote, Trello and Google Docs without any training. Representing our Managing Director and therefore the company, you will take care in your appearance and be professional and extremely confidential at all times.

This role will include doing pretty much anything thrown your way, but specifically, your role would include the following:

  • Arrange meetings and handle the MD’s email account and diary

  • Organise company events

  • Office management - order furniture, supplies etc

  • Expense and purchase tracking

  • HR support; post and promote new roles, initial review of candidates

  • Process new hire paperwork

  • Administer annual staff review paperwork

  • Assist with staff liaison - holidays, sickness etc

  • Arrange and negotiate phone contracts, insurance quotes, rates

  • Input and report company KPI’s

  • Prepare presentations

  • Liaise with charities and other businesses

If you were working for us, here’s some of the things you would have done last week:

  • Organise a birthday cake for our 7th birthday celebrations

  • Source and order balloons, T-Shirts and leaflets

  • Get quotes and arrange for a removal firm to move us to our new premises

  • Arrange a prize for our staff ‘Tweet of the Month’ competition

  • Process staff expenses and arrange payment

  • Enter supplier invoices into Quickbooks

  • Liaise with Royal Mail to arrange collection of post

  • Transfer company KPI’s into a spreadsheet

  • Prepare monthly staff presentation

  • Arrange travel accommodation

  • Contact suppliers to notify change of address

  • Source and order new office equipment

  • Arrange and prep documents for meeting with bank manager

  • Negotiate credit card terminal charges with merchant

  • Liaise with Insurance company to add new equipment to the policy

  • Reconcile company credit card 

About you
Experience is important for this role, you will have been in a similar role before and be able to provide references. You will need to be able to hit the ground running to keep up with our fast pace and strive off making someone’s life easier. You will be extremely good with figures and have impeccable communication, spelling and communication skills. You will need to drive and have your own car. 

Are you who we're looking for? 
This is a great opportunity to join a fast growing company in a very varied role. If you think you're who we're looking for, please email amanda@handonheartjewellery.co.uk detailing why we should consider you for the role.